Telecommuting may seem like a questionable method. Will employees be as productive when working out of the home? Are employees more tempted by distractions or lose focus more easily when working out of the home? These are legitimate concerns when deciding to utilize a telecommuting system. Despite the downfalls, telecommuting is steadily becoming the norm in many businesses. There are multiple reasons as to why Telecommuting should be considered in your business strategy. Most importantly, increased productivity has been notably seen from employees working out of the home. Many individuals find the home an easier place to focus and be constructive than an over packed office. The increases in productivity has been linked to the mental stimulation of having self-management; employees feel trusted when given the opportunity to work from home. Another reason to consider Telecommuting is because of increased efficiency. There is less need for in person meeting with the introduction on online conferencing tools. Communication online has been instantaneous and recordable, so everyone in a meeting can obtain all the necessary information and respond directly. In addition, Telecommuting can lower stress levels which also leads to increased efficiency. Most employees wake up hours before they need to be at work in order to hastily finish morning chores and sit in morning rush hour traffic before finally slumping down to an uncomfortable desk just to work on a computer. Not to mention the hassles of possibly forgetting work materials or needing to decide what to do for lunch. Telecommuting dissolves all of these and allows employees to wake up at a reasonable time and sit down at a comfortable work place to take care of business.
Creating a comfortable, professional atmosphere in your office is incredibly important for work productivity, consistency in the office, and overall satisfaction and happiness of customers and staff. However, work relationships can be hard to manage and the most professional workplace priorities may not be the easiest. Here are some quick tips to make your office feel comfortable and professional. Stress Considerate Actions. Respect in the workplace is rooted in consideration and it’s important that your staff is able to process decisions and resolve conflicts with more than one perspective in mind. As consideration becomes a cornerstone of your office you’ll see customer relationships improve in turn. Implement a Dress Code. Dress codes set base line standards for expectations in the office and people appreciate knowing what’s expected of them. Consistency is key here. Set a dress code that everyone is comfortable with and can adhere to which also portrays a professional look for your office. Open Lines of Communication. The office should have set communication routes so that everyone can feel comfortable discussing praises and problems. Whether you do this through management, department heads, or a human resources representative, everyone should feel comfortable vocalizing because, ultimately, these comments could improve business. Celebrate Little Victories. It’s far too easy to feel underappreciated in a large office community, especially when you feel that there is a lack of recognition for hard work. Managing incentives and praise in an office setting shouldn’t get out of hand but consistent praises for little victories matter!
The open office plans have become the standard setup in the business world. Being able to work in an amusing and collaborative way is a great advantage of using open office plans. Undoubtedly, there are times when employees need a break from the noise and the distractions that such an environment results in. Companies have begun to see the value in quiet spaces – places where both introverts and extroverts can go to get work done and to unwind. There are a variety of different workplace designs that can be used to create quiet spaces. A coming of age solution to noisy workplaces is having a small enclosed room built specifically for solitude. Various resources are available to sound proof or block distracting visuals in the room. Albeit, closing the door can solve most disturbances. Having the quit space is only half the battle. The right furniture is what really makes the quiet space become relaxing and stimulating environment. Comfortable seating combined with appropriate lighting can create a world apart from the overloaded workplace. Quiet rooms are becoming more and more popular in the business community. Companies with a big enough budget have started implementing quiet rooms that can host multiple individuals at one time. The use of these rooms is to allow more than one person to rest and recover at a time. Allowing work staff to have a place to focus and refresh their mind will keep productivity levels maximal and lead to overall happier staff.
When it comes to efficiency in the workplace one of the easiest ways that you can become more efficient is to become focused at your workspace. The first step to becoming focused is having a clean workspace and studies have shown that with a clear and clutter free working space you can respectively boost your efficiency. Here are some top tips for keeping your desk organized and for staying more productive:
- Always keep a trashcan within reach: garbage can clutter up your desk very quickly especially if you don’t have some way to get rid of it. Don’t be afraid to put a recycling bin or a garbage can right beside your desk so that you can instantly dispose of any paperwork or wrappers that can compromise your desk space.
- Get rid of the knickknacks: knickknacks and small games on your desk can be a nice distraction when things get very stressful but if you find yourself regularly getting distracted by holiday snaps, wishing that you were anywhere but work it might be time to put them away and de-clutter your workspace.
- Get a physical inbox and outbox: keeping all of your work organized is a big priority rather than just having stacks of paper on your desk getting a shelf or a physical inbox and outbox is a great way to keep the clutter on your desk organized.
- Clean your desk every day: coming into a cluttered desk at work every day doesn’t make you excited to work at all. Take five or 10 min. at the end of the day and make sure that you workspace is clear and ready for you in the morning.
- Use your cell phone camera rather than hold onto stuff: if you are keeping an ink cartridge or a newspaper clipping for something that you need to remember, just take a picture of it on your cell phone. Post it notes and reminders can be helpful but with today’s technology you can get all of these reminders completely paperless and clutter free.
These are just a few top tips on how you can reduce the clutter and boost your efficiency every day.
If you are planning on expanding your business or you simply want to know the type of budget that you should allocate to keep yourself and your employees in office supplies every month it’s important that you take into consideration some averages. Any office is going to need typical supplies like ink cartridge, paper, lights for the desk, chairs, computer monitors, pens, and some comfort items. Budgeting and allocating for these basic office supplies is important to running any good business. Here is an indication of what you should be spending on each one of your regular office supplies so you can not only budget but also understand when a supplier is charging too much. Computers and electronics- most companies usually need to buy some large electronic items and on occasion it’s important to have some backup computers and monitors in the event of breakages. You can usually pick up the good work computer for under $500 and depending on the software that you need to run upgrades and IT services can run you a few thousand dollars per year. Common office supplies like paper usually ranges from $9-$65 for 500 sheets in bulk. Regular inkjet printer will cost between $20-$40 per ink cartridge in black and white. Overall this is one of the most expensive office supply subsections. Desk supplies- ongoing supplies for desks between notepads, paper clips, binders, pencils, markers and other writing utensils can usually run you around 20- $50 or so a month per employee depending on the size of your company. You can get some bulk deals but these are must-have supplies. Customized supplies- if you are planning on getting blank address labels, company stationary, personalized business cards and other office supplies these will run extra on top of your budget. Although the startup costs can be exponentially more money for any business when it comes down to office supplies the bulk of your expenses lie in computer electronics. Beyond that a typical office may take less than $100 to supply per month with fresh office supplies, especially if you are willing to take on a paperless initiative.